University Services -- Mail Services

Millersville University's Mail Services provides daily pick-up and delivery of all classes of United States Mail for the campus community. All offices receive a morning pick-up and delivery. The Biemesderfer Executive Center, all Vice President's offices, and designated high-volume offices also receive an afternoon delivery.

First Class, or "letter" mail, is the one category of mail familiar to most of us. Under the latest Postal rate increase, a one-ounce letter costs 39 cents to mail. All departmental mail that needs to be metered and does not meet our presort vendor's standards should be placed in your "black" departmental mail pouch that has your department name and organization or fund number on it. If you do not have one of these mail pouches, please contact Mail Services and we will provide one for you...ext.3447.

Bulk Mail, formerly known as third class, and now termed Standard Mail, provides an economical means of sending the same information to a large group of people. It is important to note that the purpose of Standard Mail is to send the exact same information or materials to every person. You must also have 200 pieces or more in order to mail at the Standard Mail rate. The fact that Standard Mail is generic, rather than personalized, qualifies it for a lower rate.

Prepare your mail to meet automation guidelines!

The newest generation of address scanning software is able to read both upper and lower case letters. Use a fixed font, such as Courier. A fixed font gives every character-letter or number-equal space. A proportional font gives a character space in proportion to its size-so a "W" gets more space than an "I". Set the font size to at least 10 point. Center the address or label, and make sure it is parallel to the bottom edge of the envelope. Use approved postal abbreviations, like RD for Road, ST for Street, etc. Do not leave any blank lines in the address. If the address has both a street and a PO Box, the mail will be delivered to the location immediately above the ZIP line. If a window envelope is used, make sure only the name and address show through the window. Any other information that is visible in the window will interfere with the accurate scanning.

Bulk Automation Mail Services from Printing Services

You'll save time and money by using the Bulk Mail Automation Services provided by MU's Print Services. Your mailing list is sorted for maximum savings, and addressed using ink-jet technology. Postal savings are passed on to the department. Call Print Services at ext. 3584 for assistance!